Cost management works out what each SaaS costs you, including the seats nobody uses. You enter the contract of a SaaS once and Factorial IT does the maths from then on.

Feature/Functionality

Overview

Once a SaaS has its contract details, Factorial IT calculates its cost per seat, its yearly cost and the cost of its unused seats.

How to use

1. Go to SaaS > Directory and open the SaaS.
2. In the Settings tab, under Contract, click Configure on the Pricing card.
3. Upload the invoice PDF so the fields fill in on their own, or complete them by hand:
   • Pricing mode: Per licence or Flat rate
   • Currency and Billing frequency (Monthly, Quarterly or Annual)
   • For a flat rate: the price for each billing period
   • For per-licence pricing: the Price per seat and Minimum seats billed for every licence, plus the price charged for Unlicensed users
4. Save.

What you see once the contract is saved

• The SaaS page shows a Financial Tracking block with the currency, billing period, yearly cost, number of unused seats and what those unused seats cost per year.
• Every account shows its Monthly cost, both in the Identities tab of the SaaS and in SaaS > Identities.

Troubleshooting and FAQ

Troubleshooting

• No Financial Tracking block on the SaaS page. The contract has not been saved yet. Open the Pricing card and complete it.
• Accounts show no Monthly cost. The SaaS has no contract entered. Configure the Pricing card in its Settings tab.

FAQ

1. Which pricing models are supported?
   Per licence and Flat rate.
    
2. Which billing frequencies can I choose?
   Monthly, Quarterly or Annual.
    
3. Do I have to type the contract in?
   No. You can upload the invoice PDF and the fields fill in automatically.