The Activity Log gives admins a clear history of the actions performed on an employee’s timesheet. You can see what happened, who performed each action, and when it happened, helping you quickly understand changes to worked-time data.
Overview
The Activity Log provides a timeline of time-tracking actions for an employee. It helps you understand who changed or interacted with a timesheet and whether the action was performed manually or automatically.
You can use the Activity Log to review actions such as:
- Timesheet approvals and reopens
- Clock-ins and clock-outs
- Forgotten clock-outs
- Breaks
- Overtime requests
- Overtime and special hours compensations
- Shift edits
- Edit-timesheet requests
- Autofill actions
Each activity includes the author and date. Activities are displayed as easy-to-read sentences, with links to the people involved when applicable.
The Activity Log is available to anyone with the Access activity log permission. This permission is granted to admins by default.
When and why it should be used
Use the Activity Log when you need to understand what happened to an employee’s timesheet. For example, you can use it to:
- Identify who made a change to a timesheet.
- Check when an action took place.
- Understand why worked-time data looks different from expected.
- Review when a timesheet was approved or reopened.
- Investigate unexpected breaks, clock-outs, or other time-tracking changes.
- Resolve questions about timesheet data without contacting Support.
How to use
- In your sidebar, go to Time Tracking
- Open the employee’s Timesheet
- Click on the clock on the upper right corner to open Activity
- Review the activity timeline in the side panel
- To narrow down the results, filter the timeline by author
- Navigate through the timeline by day, week, month, or year
- Click the available links in an activity to view the people involved
If you do not recognise an activity or author, review the activity description and the people linked in the entry. The Activity Log identifies who performed the action and when it occurred.
Compensation events
Every overtime or special hours compensation that is created, removed or that could not be completed appears in the employee’s Activity Log. This lets you trace an employee’s compensation history without cross-checking timesheets and payroll runs.
Each compensation event shows:
- Who performed the action
- How many hours were compensated
- The time category and the period the hours belong to
- Where the hours went: to payroll (and under which concept) or to time off
Failed compensations
When a compensation can't go through, the entry explains why. For example, there was no overtime to compensate, the hours were already compensated, or the payroll period was closed.
Bulk compensations
When several balances are compensated in a single action, they are grouped into one row in the Activity Log, with the details one click away.
Ask One about compensations
One can read the same compensation history. Ask, for example, “What was Emily compensated for in October?” and One answers with who compensated which hours, where they went, and whether the compensation was later removed.
Learn more in How to compensate time tracking data through Compensation and Compensate extra hours in bulk with One.
Tips and best practices
- Use the author filter to quickly identify who performed a specific action.
- When investigating a change, check the activity date and surrounding events to understand the sequence of actions.
- Use the Activity Log before contacting Support when you need to identify who changed a timesheet.
- Remember that automatic actions, such as autofill, can also appear in the timeline.
FAQ
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Who can access the Activity Log?
Anyone with the Access activity log permission can access it. The permission is granted to admins by default.
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What actions appear in the Activity Log?
The Activity Log includes time-tracking actions such as approvals and reopens, clock-ins and clock-outs, forgotten clock-outs, breaks, overtime requests, overtime and special hours compensations, shift edits, edit-timesheet requests, and autofill.
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Can I see who changed a timesheet?
Yes. Each activity identifies the person who performed the action and the date it happened.
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Can I filter activities?
Yes. You can filter the timeline by author and navigate it by day, week, month, or year.
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Are automatic actions included?
Yes. Automatic actions, such as autofill, can appear in the Activity Log.
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Does the Activity Log show when a timesheet was approved or reopened?
Yes. Timesheet approvals and reopens are recorded in the Activity Log.
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Can I see who compensated an employee’s overtime and where the hours went?
Yes. Compensations that are created or removed show who performed the action, how many hours, which time category and period, and whether the hours went to payroll (and under which concept) or to time off.
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Why does a compensation appear as not completed?
When a compensation can't go through, the Activity Log shows the reason. For example, there was no overtime to compensate, the hours were already compensated, or the payroll period was closed.