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Time Off Notifications

Discover effective strategies for managing and communicating time off notifications to enhance workplace transparency and efficiency.

Time Off notifications keep employees and managers informed about requests, approvals, and upcoming absences. They help ensure transparency, avoid scheduling conflicts, and make managing leave simple and efficient.


 

Types of Time off notifications 

Leave Management (Vacation and others)

Identifier

Trigger

Recipient

Time off leave created

An administrator or manager creates a leave directly for an employee.

To the employee (to inform them that a new leave has been registered).

Time off leave updated

An existing leave is modified (e.g., change of dates).

To the employee and sometimes to the manager.

Time off leave deleted

A previously approved or registered leave is deleted or canceled.

To the employee and/or the manager involved.

Time off leave requested

An employee requests vacation days or leave through the platform.

To the manager or direct approver.

Time off leave approved

The manager or administrator approves the leave request.

To the employee who requested the days.

Time off leave rejected

The manager or administrator denies the leave request.

To the employee who requested the days.


 

Sick Leave

Identifier

Trigger

Recipient

Time off sick leave created

A new sick leave is registered.

To the manager and the HR department.

Time off medical leave update created

The employee uploads a new medical confirmation part or an update of their leave status.

To the manager or HR for their review.

Time off medical leave update deleted

A previously uploaded medical part or update is deleted.

To the administrator or HR.


 

Configuration & Administration

Identifier

Trigger

Recipient

Time off allowance days changed

An administrator manually modifies an employee's available days balance.

To the employee (so they know their total days have changed).

Time off export generated

A previously requested leave export file finishes processing.

To the administrator who requested the download.

Time off leave confirmation updated

The status of a required confirmation for a leave is updated.

To the administrator or the employee depending on the confirmation flow.

Time off leave request approval

A request enters a multi-step approval flow or requires immediate action.

To the designated approver for that specific step.


 

Approval Flows

Identifier

Trigger

Recipient

Time off leave request approval

A request enters a multi-step approval flow or requires immediate action.

To the designated approver for that specific step.

 

 

 

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