A time tracking policy is a set of guidelines and rules that an organization creates to define how employees should record their working hours. This policy outlines the procedures and tools employees should use to track their work hours, breaks, overtime.

A time tracking policy is essential for ensuring that employees are accurately compensated for the time they work, and that managers can effectively monitor and manage employee time and attendance.

To configure the time tracking policy

1. On your sidebar, go to Settings
2. In Time, select Time Tracking
3. Access the default Time tracking policy by clicking on the arrow

Policy settings

• Policy basics: define a name, a description and an effective date.
• Time tracking system: enable the time tracking systems you want for this policy.
• Timesheet conditions: decide how your employees can manager their time tracked.

Preferences

• Time tracking tolerance: set a time range in which the employees assigned to this policy can clock in and out.
• Work location tracking: allow your employees to clock-in from home, from office or if they are in a business trip from the mobile app or the web clock-in.
   

Extra and special hours

• Extra hours calculation: Select a reference point to determine extra hours and specify when the calculation should occur.
• Extra hour rules: The base rule classifies hours beyond the established reference point as extra hours. Set additional rules to customise tracking and compensation.
• Special hours: Set hours worked during specific times, such as weekends, holidays, or night shifts, as special hours for customised tracking and compensation.

Compensation

• Compensation settings: Select when to apply extra hour rules, including the hourly rate and compensation method.
• Methods: Set conditions for compensation methods.

Breaks

Define the breaks that may be taken by the employees assigned to this time tracking policy.

1. Breaks: Activate Manual breaks or Automatic breaks. Both cannot be activated at the same time. Learn more about how to configure breaks here.Break alerts, reminders, and corrections
2. Break alerts, reminders, and corrections: Set up break reminders, and enable automatic corrections for missed or insufficient breaks.
   • Set the minimum amount of time a break can last
   • Set the duration of the work time that needs to be taken before
   • Set the break duration and save changes

Employees

Assign as many employees as you want to this policy:

1. Click on +Add employees
2. Select the employees you want to add
3. Click on Add employees