Booking and managing workspaces is faster and more flexible with ONE. You can check availability, create, update, or cancel bookings directly from the chat—without navigating to the Spaces module.
Overview
This feature allows you to manage the full lifecycle of space bookings (meeting rooms, desks, parking spots, and booths) using natural language through ONE. All actions include a confirmation step to ensure accuracy before changes are applied.
When and why it should be used
Use this feature when:
- You want to quickly find and book available workspaces
- You need to update or cancel an existing booking
- You are booking on behalf of another employee
- You prefer a faster, conversational experience instead of navigating modules
How to use
Check availability
- Open ONE from your workspace
- Ask a question like:
- “What meeting rooms are available tomorrow at 10am?”
- “Is there a free desk in the Barcelona office this afternoon?”
- Review the available options provided
Create a booking
- Ask ONE to create a booking
- e.g. “Book a meeting room tomorrow at 3pm”
- Review the booking summary shown by ONE
- Confirm the action
Update a booking
- Ask ONE to modify an existing booking
- e.g. “Move my desk booking to Friday”
- ONE will check availability for the new request
- Review the updated booking summary
- Confirm the changes
Cancel a booking
- Ask ONE to cancel a booking
- Review the cancellation summary
- Confirm the action
Creating, updating and cancelling bookings go through a confirmation flow — the assistant shows a summary and asks for approval before executing.
Book on behalf of another employee
- Ask ONE to create a booking for another person
- ONE will verify your permissions
- If allowed, review the booking summary
- Confirm the action
When booking for someone else, the assistant first verifies the user has permission. If not allowed, it explains why instead of failing silently.
If ONE cannot find available spaces, try adjusting your time, date, or location. Availability may be limited during peak hours.
If you cannot book on behalf of another employee, you may not have the required permissions. Contact your admin if needed.
If the booking was not created or updated, make sure you confirmed the action in the final step.
Tips and best practices
- Include key details like date, time, location, and type of space to get more accurate results
- Review the confirmation summary carefully before approving any action
- Use clear language when updating bookings (e.g. specify new time or location)
- Ensure you have the correct permissions before booking on behalf of others
FAQ
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What types of spaces can I book with ONE?
You can book meeting rooms, desks, parking spots, and booths, depending on your company setup.
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Do I need to confirm every action?
Yes, all actions (create, update, cancel) require confirmation to prevent mistakes.
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Can ONE check availability across different locations?
Yes, ONE can search across locations and work areas to find available spaces.
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Can I update the time or location of an existing booking?
Yes, ONE allows you to modify bookings, including date, time, and space, as long as availability allows it.
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What happens if there is no availability for my requested change?
ONE will inform you and may suggest alternative options.
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Can I cancel any booking?
You can cancel your own bookings. Cancelling others’ bookings depends on your permissions.
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How does ONE handle permissions when booking for others?
ONE automatically checks your permissions before proceeding and explains if the action is not allowed.
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Can I see a summary before confirming a booking?
Yes, ONE always shows a detailed summary before you confirm any action.