Payroll variables created in Compensation can now be exported or synced directly from Professionals to your payroll software. This helps bookkeepers reduce manual work and ensures a smoother payroll process from compensation management to payroll processing.

In this article, you'll learn how payroll variable sharing works between HR managers and bookkeepers, how to export or sync variables, and how to monitor synchronisation results.

Overview

The payroll variable export and synchronisation feature allows bookkeepers to transfer payroll variables configured in Compensation directly to supported payroll software through Professionals.

Once an HR manager shares payroll variables with a bookkeeper, the bookkeeper can review, export, or sync them and track the outcome of the process.

Supported payroll integrations include:

• a3innuva
• a3nom
• Sage 200
• DATEV
• Silae
• Zucchetti
• Gispaghe
• Other payroll integrations available in Compensation

How to use

Step 1: Share payroll variables with the bookkeeper

1. Create or update payroll variables in Compensation
2. Review the information to ensure all values are correct
3. Open the relevant compensation cycle
4. Click Share to bookkeeper
5. Confirm the action

Once shared, the assigned bookkeeper receives an email notification informing them that payroll variables are ready for review and processing.

 

Step 2: Export or sync payroll variables

1. Go to Professionals
2. Open the payroll cycle containing the shared variables
3. Review the payroll variables received from Compensation
4. Click Sync or Export, depending on the payroll integration used
5. Wait for the process to complete

Step 3: Review synchronisation results

After the process is completed:

1. Open the payroll cycle
2. Review the synchronisation status
3. Check which variables were successfully transferred
4. Review any failed variables and the reason for each failure

Step 4: Re-sync updated payroll variables

If an HR manager updates a payroll variable after it has been shared:

1. The bookkeeper receives a new notification
2. Professionals displays the number of payroll variables that require re-synchronisation
3. Review the updated variables
4. Run the sync or export process again

File-based exports

For integrations that use file exports rather than direct synchronisation (such as a3nom and Zucchetti):

1. Generate the export file from the payroll cycle
2. Access the generated file within the corresponding Professionals cycle
3. Download the file and import it into your payroll software following your provider's instructions

FAQ

1. Which payroll integrations support payroll variable synchronisation from Professionals?
   All payroll integrations available in Compensation are supported, including a3innuva, a3nom, Sage 200, DATEV, Silae, Zucchetti, and Gispaghe.
    
2. What happens if an HR manager updates a payroll variable after it has already been shared?
   The bookkeeper is notified about the update and can see the number of variables that require re-synchronisation in Professionals.
    
3. Can I see which payroll variables failed to sync?
   Yes. Professionals displays synchronisation results, including successful transfers, failed transfers, and the reason for each failure.
    
4. Where can I find generated payroll export files?
   For file-based integrations, generated files are stored within the corresponding payroll cycle in Professionals.
    
5. Do I need to manually enter payroll variables into my payroll software?
   No. Supported integrations allow payroll variables to be exported or synchronised directly from Professionals, reducing manual work.