Submitting multiple expenses doesn't have to be time-consuming. With One, you can upload several receipts at once and ask One to process them for you. One automatically identifies each receipt and either creates a new expense or matches it to an existing Factorial Card expense draft, helping you complete your expense submission in less time.
Overview
The Bulk submit expenses with One feature allows employees to submit multiple expense receipts in a single interaction.
Depending on the type of expense, One automatically performs the appropriate action:
- Reimbursable expenses: One creates a new expense for each receipt.
- Factorial Card expenses: One matches each receipt to its corresponding existing draft expense.
- Mixed submissions: If your upload includes both reimbursable expenses and Factorial Card expenses, One processes each receipt accordingly in the same flow.
Use this feature when you need to submit several receipts at once, such as after a business trip or a client visit.
How to use
- Open One
- Upload one or multiple expense receipts
- Tell One what you want to do. For example:
- "I went on a business trip. Here are my 10 receipts—please submit them."
- One analyses each receipt and determines whether it should:
- Create a new reimbursable expense, or
- Match the receipt to an existing Factorial Card expense draft
- Review the generated expenses and any matched drafts
- Confirm the information and submit your expenses
If some receipts were not processed correctly, make sure each receipt is fully visible and easy to read. If required information cannot be identified from the receipt, complete the missing fields manually before submitting.
If a Factorial Card receipt was not matched to a draft expense, verify that a corresponding Factorial Card expense draft already exists and confirm that the receipt belongs to the correct card transaction.
Tips and best practices
- Upload clear and legible receipt images to improve recognition accuracy
- Submit all receipts from the same trip or event together to save time
- Review the extracted information before submitting to ensure all details are correct
- If One cannot confidently process a receipt, review and complete the missing information manually
FAQ
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Can I upload reimbursable expenses and Factorial Card receipts together?
Yes. One automatically detects the type of each receipt and either creates a new reimbursable expense or matches it to an existing Factorial Card expense draft.
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Do I need to submit each receipt individually?
No. You can upload multiple receipts at once and ask One to process them in a single request.
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Can I review my expenses before submitting them?
Yes. Before the submission is completed, you can review the generated expenses and matched drafts to ensure the information is accurate.