The Bank of Hours is a new enhancement in Factorial’s Time Tracking system that helps companies answer two key questions:

1. Is the employee working when they’re supposed to?
2. Does the employee owe hours, or do we owe hours to the employee?

Factorial already provided clear visibility for the first question by comparing worked vs. planned hours. However, for many blue-collar and retail companies, it was critical to also calculate hours based on contract hours, not just planned shifts. This is now possible with the Bank of Hours feature.

Benefits

• Reliable and compliant calculation of extra hours.
• Introduction of the Bank of Hours (formerly "Balance") to track accumulated extra hours.
• Full traceability of all Bank of Hours movements in the employee’s timesheet.
• Retrocompatibility: No impact on existing data.

How It Works

Setting Up the Bank of Hours

1. Go to Settings → Time Tracking
2. Select the Time Tracking Policy you want to edit
3. Under Work Time Categories, configure the Baseline for Extra Work Calculation:
   • Planned Hours (default): Compares worked hours to scheduled hours.
   • Agreement Hours: Compares worked hours to the employee’s contract.

Viewing in the Timesheet

In the employee’s Timesheet, you’ll notice a redesigned UI with three counters:

• Work Hours: Includes worked time + paid breaks
• Planned Hours: Total planned time for the period
• Agreement Hours: Contractual hours

Tracking Bank of Hours Transactions

1. In the timesheet view, you can click on the Bank of Hours counter
2. This opens a daily log of transactions made into the Bank of Hours
   • Only days with movements are shown.