How can I use Automated offer letter? 

At the end of the hiring process, as hiring manager, you will decide which candidate suits better to the company.

To send an offer letter:

1. On your sidebar, click on Recruitment
2. Select a job offer
3. Click on the chosen candidate
4. Click on the (...)
5. Press Send offer letter
6. Drag and drop the pdf and write a custom message
7. Click the Send offer letter button
   

The Offer letter email:

✍️ Once the offer letter has been sent, an email will be generated and sent to the corresponding candidate. The email will include a button with the link to e-sign the document. 

 

🔴 The offer letter message will appear as a message sent by the HR Manager on the Message Board.

 

To manage a sent offer letter:

1. Open a candidate profile within a job offer
2. Go to the Files tab
3. In the Offer letter section click the (…)
4. Choose to Download/Delete document or Cancel the e-signature request 

Note: To only view the offer letter, click on the arrow button next to it.

 

🔴 From the actions performed it is possible to see the status of the offer letter

 

Candidate signs the offer letter:

• The candidate has to open the email with the offer letter and the link with which to sign

🌟 When the candidate sign the offer letter the HR Manager will get a notification of a pending task in the dashboard and an email linking to the Candidate’s profile. When clicked, the pending task no longer appears in the dashboard.

 

 

Declined offer letter: 

How to decline an offer letter? 

1. Go to the email
2. Open the link through Signaturit
3. Click on Confirm

   🔴 In Signaturit, the Candidate must provide a declination reason through a text field. This text field contains a maximum of 250 characters.

   

    

The HR Manager will receive a notification of a pending task in the dashboard linking to the Candidate’s profile with the declination of the offer letter 👇

The HR Manager cancel the offer letter: 

1. On your sidebar, click on Recruitment
2. Select a job offer
3. Click on the chosen candidate
4. Go to “Files” section
5. Click on the (...)
6. Click on Cancel e-signature request
    

After a HR Manager decides to delete an offer letter after it has been sent or signed:

1. On your sidebar, click on Recruitment
2. Select a job offer
3. Click on the chosen candidate
4. Go to “Files” section
5. Click on Delete document
    

How to send a new offer letter? 

1. On your sidebar, click on Recruitment
2. Select the candidate
3. Click on Send offer letter