The Welcome Space is a temporary area within Factorial where future employees can begin their onboarding journey before their first official working day. It allows them to complete preboarding tasks and access relevant information, while HR teams maintain control over what’s visible and editable.
This space ensures a smooth transition into the company and helps new hires feel welcomed and prepared.
When and Why It Should Be Used
Use the Welcome Space to:
- Start onboarding before the official start date
- Give access to key documents and tasks
- Allow employees to complete personal and administrative details
- Foster early engagement with your company
Overview
HR can track onboarding task progress and document uploads in the employee's profile while they are in the Welcome Space.
Here’s what a future employee can access and do while in the Welcome Space:
- Access the Onboarding section to complete any tasks assigned in the onboarding flow.
View general company and role information, including:
- Overview (profile summary)
- Legal entity
- Start date
- Workplace location
View and edit personal and contact details, such as:
- Personal information
- Personal situation
- Emergency contact
- Identity documents
- Home address
- Bank information
- View and update login email address.
Access their employment details, including:
- Job information (without compensation details)
- Contract history
Access personal documents, including:
- View and upload documents in “My Documents”
- View public company documents
- View assigned tasks in their profile.
View contact details, including:
- Phone
Compensation details are hidden by default while the employee is in the Welcome Space.