Sometimes, manually adjusted vacation days may appear differently on an employee’s profile compared to the admin panel. This article explains the main reasons for these discrepancies and provides step-by-step guidance to ensure vacation counters are consistent for both employees and administrators.

Overview

Manually adjusting vacation days allows administrators to correct or customize an employee’s time-off balance. Differences in permissions or contract settings can lead to mismatches between what the employee sees in their profile and what the admin panel displays.

How to use

To ensure vacation days display correctly for both employees and admins, follow these steps:

1. Check Contract Viewing Permissions
   • Ensure the employee can see their contract start and end dates.
   • Vacation counters are prorated based on the contract start date. If the employee cannot view these dates, the system may calculate their counter differently than the admin sees.
2. Enable "See Working Hours" Permission
   • Verify that the employee has the See working hours permission enabled.
   • Without this permission, counters will not match between employee and admin views.
3. Verify Contract Working Hours
   • Confirm that the contract has the correct working days selected and the correct number of hours per day.
4. Check for Contract End Date Conflicts
   • If a contract end date exists and the employee requests time off after that date, vacation days may be calculated differently for the employee and the admin.

Troubleshooting

Quick Checklist:

[ ] Employee has permission to see contract start date
[ ] Employee has permission to see contract end date
[ ] Employee has "See working hours" permission enabled
[ ] Contract has correct working days and hours set
[ ] No contract end date that falls before the leave period