What is Coffre-fort Numérique?
French law requires that certain documents, depending on their nature, be kept in a certified digital safe for periods of up to 50 years.
What is eDocGroup?
A French company specializing in digital safe solutions, which integrates with services like Factorial . It offers a French-certified legal digital safe called DeskRH for storing documents.
How to activate Coffre-fort Numérique?
You need to install the EVP management application
Once the app is installed, a Digital Safe option will appear in the settings
Creation of safes
In order to save payroll slips, DeskHR needs to know where to save them. Immediately after activation and every morning, Factorial will check your company's French legal entities and your employees for updates.
Vaults are automatically created in DeskHR based on:
- The SIRET number of the legal entity
- The personal email of employees
You will receive an email from DeskRH once the vaults have been created to configure your login details and allow you to access your pay slips from your vault.
🚨 If a SIRET or personal email has been used previously in DeskRH, DeskRH will send an email to the vault owner to grant write access to Factorial so that Factorial can be authorized to send these pay slips.
Downloading pay slips
Every morning, Factorial will search for new documents in the Payroll folder of all your employees attached to French legal entities with a valid SIRET number and transmit them to DeskRH.
👀 If there are any errors, Factorial will automatically send an email again the next day.
About notifications
After installation and every morning, if there has been an update in the previous 24 hours, Factorial will send an email to all company administrators to inform them of the changes.
❗️ If you delete one of your French legal entities or if the SIRET is changed, the vault will be removed from Factorial and, if a new one is set up, a new vault will be created with the updated information.
How to deactivate Coffre-fort Numérique?
🚨 Disabling the digital safe feature must be done manually by our customer support team.
Keep in mind that, due to the legal obligation status, you will be able to access pay slips on DeskRH even after deactivating a legal entity or after leaving Factorial HR .
If you wish to continue synchronizing your documents with the DeskRH vault solution without Factorial HR , you must contact eDoc Group.