A time tracking policy is a set of guidelines and rules that an organization creates to define how employees should record their working hours. This policy outlines the procedures and tools employees should use to track their work hours, breaks, overtime.
A time tracking policy is essential for ensuring that employees are accurately compensated for the time they work, and that managers can effectively monitor and manage employee time and attendance.
To configure the time tracking policy
- On your sidebar, go to Settings
- In Time, select Time Tracking
- Access the default Time tracking policy by clicking on the arrow
Policy settings
- Policy basics: define a name, a description and an effective date.
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Time tracking system: enable the time tracking systems you want for this policy.
Learn more about time tracking systems -
Timesheet conditions: decide how your employees can manager their time tracked.
Learn more about missed clock-outs
Preferences
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Time tracking tolerance: set a time range in which the employees assigned to this policy can clock in and out.
Learn more about time tracking tolerance -
Work location tracking: allow your employees to clock-in from home, from office or if they are in a business trip from the mobile app or the web clock-in.
Learn more about work location tracking
Compensation
- Balance: set how the working balance in time tracking should work. If you want that overtime worked by employees will appear in their timesheets as pending until approved.
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Overtime compensation: define how to compensate the overtime of your employee:
- Time off compensation
- Payroll compensation
- Work time categorization: define overtime compensation rules and categorize working hours for different compensations.
Breaks
Define the breaks that may be taken by the employees assigned to this time tracking policy.
- Activate Manual Breaks or Automatic Breaks, both cannot be activated at the same time. Learn more about how to configure breaks here.
You must create break types in settings. Learn how to create break types in Time Categories.
2. Set alerts for Manual Breaks to remind employees to take specific breaks during work.
- Set the minimum amount of time a break can last
- Set the duration of the work time that needs to be taken before
- Set the break duration and save changes
When an employee needs to take a break, they will receive a pop-up reminder on the platform. The employee will be alerted if their break is too short or has exceeded the break duration.
Employees
Assign as many employees as you want to this policy:
- Click on +Add in the upper right corner
- Select the employees you want to add
- Click on Add employees
