This functionality enables you to display a QR code on a device (such as an iPad, laptop, or smartphone) at the entrance of your office. Your employees can then use the Factorial App to scan their QR code, and once they slide the clock-in button, the QR code will be displayed.

Where to find Time Tracking systems

1. Navigate to Settings on your sidebar
2. Under Time, select Time tracking
3. Open a Time tracking policy
4. Scroll to locate Time tracking system

To activate QR code Entrance app

1. From the time tracking policy page, enable Mobile clock in/out
2. Activate Entrance App
3. Copy the Entrance App URL and paste it on an entrance device (tablet, laptop, or smartphone
   

   The URL automatically updates every 30 seconds for security.

    

Setting Up the Entrance App on a Tablet

You can scan the QR Code with a tablet to copy the link directly onto it, making it easier to set up a dedicated entrance device without manually typing the URL.

Generate a new QR code link

If you need to replace an existing code:

1. Go to QR code setup
2. Click Generate new link
3. The previous link becomes invalid and a new secure code is created

The Entrance App 

The QR code entrance page has been redesigned. It now has a refreshed look while keeping the same functionality: employees open the page on the entrance device and scan the code with the Factorial mobile app.

Steps to clock in/out using the QR code

1. Open the Factorial app on your mobile device
2. Tap Clock in — the camera will open automatically to scan the QR code
3. Scan the QR code displayed at the office entrance
4. Repeat the same steps to Clock out

Enabling QR Code for Breaks (Admin Setup)

To require employees to scan the QR code when starting and ending breaks, an admin must enable the option in the Time Tracking policy:

1. Go to Settings → Time → Time tracking
2. Open the relevant Time tracking policy
3. Make sure Mobile clock in/out and Entrance App are enabled
4. Toggle on Force QR code for breaks

Steps to Clock In/Out Breaks with QR Code

Once Force QR code for breaks is enabled, employees follow these steps from the mobile app:

1. Open the Factorial app on your mobile device
2. Tap Clock in and scan the QR code to start your shift (as usual)
3. When ready to take a break, tap Break
4. If more than one break type is available, select the type of break
5. The camera will open — scan the QR code to start the break
6. When the break is over, tap End break and scan the QR code again to finish
7. Tap Clock out and scan the QR code to end your shift (as usual)