Companies offer different types of time off to their employees, such as paid and unpaid time off. Depending on the company, these absences can be regulated by law or custom rules set by the company itself.
With Factorial, you can set your own rules for absences by creating time off policies and configuring allowances and cycles. As a result, you can have a time off setting that is completely tailored to your company's needs.
Main steps for configuring time off in Factorial
Let's dive deeper into the process of configuring time off for your company, including the key steps and important considerations for ensuring that the process runs smoothly.
1. Time off policies
Creating a time off policy is the first step to configuring and managing absences in your company.
A time off policy is a set of rules and guidelines that outlines how employees can take time off from work, including vacation time, sick leave, and other types of absences. It typically includes information on how much time off employees are entitled to, how to request time off, and any restrictions or requirements for taking time off.
💡Discover how to manage time off policies by reading this article on How to create and assign time off policies
2. Time off allowances
The second step is to define time off allowances for each created time off policy.
Time off allowances are settings and counters used to limit the number of days or hours that an employee can be absent from work.
💡 In Factorial, there are different types of time off allowances that cater to the specific needs of companies. These allowances are designed to help companies manage their time off policies in an efficient manner. Read this article About time off allowances to discover all the possibilities that Factorial offers.
Within the time off allowances, you will find cycles.
A cycle refers to a defined period during which employee absences are tracked. This period is used to determine the amount of time off an employee is entitled to.
For example, a company might use a one-year cycle, during which an employee earns a certain number of vacation days. At the start of the next cycle, the employee's balance resets and they begin accruing time off again.
💡 In Factorial you can define the length of the cycles, the number of days off and how many days can be carried over to the next cycle within the time off allowance.
4. Tenure periods
Lastly, you can add tenure periods to your time off allowances.
A tenure period is a specific amount of time an employee must work before becoming eligible for extra time off time. This period is determined by the employer and is often based on how long it takes for an employee to become fully integrated into their role and the company.
💡In Factorial, you can set different tenure periods for each time off allowance. Additionally, you can have as many tenure periods as you need within a time off allowance. To find out more about this topic, read the article About tenure periods.
🌴 Managing absences and time off requests
Did you know that in Factorial you can create customised absence types and approval flows to streamline the time off requests?
How to create absence types
🗓️ Blocked periods for better planning
Do you have periods where you need extra support from your team? In Factorial you can set blocked periods in advance where your team cannot request time off.
How to set up blocked periods