¿What is SAP Business One?
SAP Business One is an Enterprise Resource Planning (ERP) solution designed specifically for small and medium-sized businesses (SMBs). It helps companies manage their core business processes in a single integrated system.
Integration Overview
The integration between Factorial and SAP Business One enables seamless synchronization of employee, time tracking, project, and expense data, helping organizations streamline HR and financial operations while maintaining data consistency across both platforms.
Key Benefits of the Factorial Integration
- Single source of truth for employee and organizational data.
- Elimination of duplicate data entry across HR and ERP systems.
- Automation of HR, financial, and operational workflows, improving productivity and efficiency.
- Consistent and accurate data synchronization between Factorial and SAP Business One.
- Reduced manual effort and human errors through automated processes.
- Improved visibility and decision-making with reliable, up-to-date information across the organization.
Core Capabilities
- Employee Management
- Time Tracking
- Project Management
- Expense Management
Synchronization Details
Employees (Factorial → SAP Business One)
Employee master data is automatically synchronized from Factorial to SAP Business One.
Personal Information (Factorial → SAP Business One)
| Field | Factorial → SAP Business One |
|---|---|
| First Name & Last Name | ✅ |
| National ID / Employee Identifier | ✅ |
| Date of Birth | ✅ |
| Nationality | ✅ |
| Factorial Employee ID | ✅ |
| Phone Number | ✅ |
| Email Address | ✅ |
| Address | ✅ |
Employment Information (Factorial → SAP Business One)
| Field | Factorial → SAP Business One |
|---|---|
| Hire Date | ✅ |
| Termination Date | ✅ |
| Job Position | ✅ |
| Department | ✅ |
| Employee Status | ✅ |
Administrative Information (Factorial → SAP Business One)
| Field | Factorial → SAP Business One |
|---|---|
| Tax Identification Number | ✅ |
| Bank Account Details (IBAN) | ✅ |
Time Tracking (Factorial → SAP Business One)
| Field | Factorial → SAP Business One |
| Date | ✅ |
| Check-in Time | ✅ |
| Check-out Time | ✅ |
| Worked Minutes | ✅ |
| Notes | ✅ |
| Activity Type | ✅ |
| Location Type (Remote, Office, etc.) | ✅ |
| Working Day Indicators | ✅ |
Expenses (Factorial → SAP Business One)
Journal Entries
| Field | Factorial → SAP Business One |
|---|---|
| Debit Account | ✅ |
| Credit Account | ✅ |
| Amount | ✅ |
| Posting Date | ✅ |
| Description | ✅ |
| Comments | ✅ |
| Document Number | ✅ |
| Reference | ✅ |
| Currency | ✅ |
Vendor Invoices
| Field | Factorial → SAP Business One |
|---|---|
| Vendor | ✅ |
| Total Amount | ✅ |
| Currency | ✅ |
| Document Date | ✅ |
| Posting Date | ✅ |
| Expense Line Details | ✅ |
| Invoice Number | ✅ |
| Tax Information | ✅ |
Projects (SAP Business One → Factorial)
| Field | SAP Business One → Factorial |
| Project Name | ✅ |
| Project Code | ✅ |
| Description | ✅ |
| Start Date | ✅ |
| End Date | ✅ |
| Project Status (Active / Closed) | ✅ |
Pre - Requirements
The client must have:
- SAP Business One, base de datos SQL/HANA, version 10.0 o superior.
- SAP Business One, base de datos HANA, version 9.3
- Conectividad internet
Demo Videos - How the sync works?
New Hires and Terminations Synchronization
Employee Modifications
Time Tracking
Expenses
Projects
Frequently Asked Questions (FAQ)
-
Who is Inforges?
Inforges is our official SAP partner and the developer behind the integration connector between Factorial and SAP Business One.
-
Does the integration have an additional cost?
Yes, this integration is a paid service. Please reach out to your Account Manager to discuss pricing options and receive a tailored proposal for your business.
-
Is the integration bidirectional?
No. Each integration flow has a single synchronization direction, depending on the functionality.
-
Is data synchronization performed in real time?
Not exactly, but it is incredibly close. Data is synchronized automatically in short intervals, running almost every minute.
-
If I experience an issue, where can I report it?
You can submit a support ticket directly through the Inforges Support Portal, and their technical team will handle your request immediately.