Use One to set up and manage bank holidays for your workplaces without adding each date manually. You can import calendars, add or correct holidays, copy a calendar between workplaces, and review every proposed change before it is saved.
Workplace holiday management with One is currently available only in the web app. Open Factorial in the web app to use this functionality.
Overview
With Import with One, admins and users who can manage workplaces can use natural language to manage workplace holidays.
You can ask One to:
- Add, rename, move, or remove holidays.
- Change a holiday between a full day and a half day.
- Import local and regional holidays from an uploaded document.
- Find an official holiday calendar on the web when you ask One to do so.
- Copy one workplace's holiday calendar to other workplaces.
- Apply only the holidays that are different or missing in each workplace.
- Repeat a change across other workplaces, prioritizing workplaces in the same city, region, or country.
One checks the existing holidays in each workplace before suggesting changes. Nothing is saved until you confirm the changes.
How to use
- In your sidebar, go to Settings > Workplaces
- Select a workplace
- Access the Bank holidays tab
- Click on Import holidays → Import with One
- Tell One what you want to change. For example:
- "Add Christmas Eve as a half day for the Barcelona office, afternoon off"
- "Move Labour Day to Monday 4 May"
- "Copy Barcelona's 2026 holidays to all our other workplaces"
- If you're importing a longer list, upload the relevant document or ask One to find the official calendar on the web
- Review the changes One proposes:
- For individual dates, One shows a confirmation card
- For longer lists, One shows a review table with each holiday's weekday and source
- Check the proposed changes against the workplace's existing calendar. One shows what will be added, changed, or removed, as well as holidays that are already correct and holidays that fall on a weekend.
- Confirm the changes if everything is correct
- Review the result after One applies the changes
If some changes couldn't be saved, One shows a partly applied result and identifies what remains to be done.
If One proposes a holiday I do not need, review the proposed changes before confirming them. You can check which holidays One plans to add, change, or remove and only confirm when the list is correct.
If One asks me to clarify which holiday you want to remove, your request could refer to more than one holiday. Specify the holiday's name or date so One knows exactly which holiday to remove.
If some changes were not saved, check the Partly applied result. One identifies the changes that couldn't be saved so you can review them and take any necessary action.
Tips and best practices
- Use the official local or regional calendar whenever possible, especially when setting up a new year's holidays
- If you have a calendar in a document, upload it to One instead of entering each holiday manually
- When copying a calendar between workplaces, review the local holidays that differ by location
- Check the source of imported dates. Dates based on One's own knowledge are clearly labelled, and One recommends checking the official calendar.
- Review removal requests carefully. Removals are counted separately and can't be undone.
- If your request could refer to more than one holiday, provide the holiday's name or date to avoid ambiguity
- Use the web app for this functionality. One's workplace holiday management is not available in the mobile app or integrations.
FAQ
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Can One add half-day holidays?
Yes. You can ask One to add a holiday as a half day and specify whether the morning or afternoon should be off.
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Can One move an existing holiday?
Yes. Tell One which holiday to move and provide the new date.
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Can One remove a holiday?
Yes. However, removals are handled separately and can't be undone, so make sure the correct holiday is selected before confirming.
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Can I copy one workplace's holiday calendar to another workplace?
Yes. You can ask One to copy a workplace's calendar to other workplaces. One checks each workplace and proposes only the changes that are needed.
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Can I copy a calendar to several workplaces at once?
Yes. You can ask One to copy a workplace's calendar to multiple workplaces. After a change, One can also offer to repeat it across other workplaces, prioritising those in the same city, region, or country.
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Can One import local and regional holidays?
Yes. You can provide a document containing the holidays or ask One to find the official calendar on the web.
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Does One search the web automatically?
No. One searches the web only when you ask it to find a calendar or holiday information.
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Are changes saved immediately?
No. One shows the proposed changes first. Nothing is saved until you confirm them.
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Can I use this functionality in the mobile app?
No. Workplace holiday management with One is currently available in the web app only.