Managing your company’s finances starts with the right people in the right roles. In Factorial, registering a bookkeeper ensures that your financial data is handled accurately, securely, and in compliance with your internal processes.
In this article, we’ll guide you step by step through the process of registering a bookkeeper in Factorial, so you can streamline your financial management and keep your operations running smoothly.
Understand what a Bookkeeper does
Before registering, make sure you understand the role. A bookkeeper typically:
- Records financial transactions
- Manages accounts payable and receivable
- Reconciles bank statements
- Prepares financial reports
- Assists with payroll processing
- Supports accountants during tax preparation
Bookkeepers are not the same as certified public accountants (CPAs), though they often work closely with them.
How to register a Bookkeeper
From your employees
- In your sidebar, go to Settings
- Go to Compensation
- Scroll down to Factorial Professionals
- Click on +Add
- Select an employee and apply the selection
- Click on Select bookkeeper(s)
When you have already assigned a Bookkeeper, you only need to click on Manage in order to delete or add employees to the role.
Creating an external user profile for your Bookkeeper
An external user is not an employee within the platform; therefore, it does not suppose a cost. This profile also has complete authority but can’t perform the clock-in or ask for days off.
- In your sidebar, go to Settings
- Access the Permissions section
- Inside the Administrators permissions group, head to the section External users
- Click on the (+) located in the upper right corner
- Choose whether to assign or create an external user
- Fill in the fields
- Save
An automatic invitation notification will be sent to your Bookkeeper. He/she will only have to click on the invitation link and activate his/her account.