Factorial allows you to configure per diem allowances and mileage reimbursements so employees are automatically reimbursed according to your company’s policies.

• Per diem: a fixed daily allowance that covers meals, accommodation, or other travel expenses when employees travel for work.
• Mileage: a reimbursement for the use of a personal vehicle for business purposes, usually calculated per kilometer or mile.

Where to find it

1. In your sidebar, go to Settings → Expenses
2. Click on Rates
3. Select either Per diem rates or Mileage rates

View existing rates

In each section, you will see a list of all existing rates with the following information:

• Name
• Amount
• Number of people assigned to the rate
• Legal entity

Create a new rate

1. In your sidebar, go to Settings
2. Open Expenses
3. Click on Rates
4. Select either Per diem rates or Mileage rates
5. Click the + New rate button
6. A modal will open where you can configure:
   • Name of the rate (e.g., “Domestic travel”, “Standard mileage”)
   • Amount (daily allowance or per km/mile reimbursement)
   • Currency (applies to the rate)
   • People entitled to use this rate:
     • By Legal Entity: all employees of the selected legal entity
     • By Manual Selection: only the employees you choose
7. Click Save

Manage existing rates

For each rate in the list, you can:

• Edit - Use the three-dot icon and the Edit rate option to open the same modal as above, update the information, and save.
• View people - Use the arrow icon on the right to see the employees entitled to use this rate.
• Delete - Use the three-dot icon and the Archive option to remove a rate if it is no longer needed.