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How to access expenses pending approval

Learn the steps to access pending expense approvals efficiently and effectively to stay organized and up to date financially.

As an approver in Factorial, you’ll receive expenses submitted by employees that require your review. There are several ways to access them quickly:

 

1. From notifications

  • Email notifications: Every time an employee submits an expense requiring your review, you’ll get an email with a direct link to the expense.
  • In-app inbox: You’ll also see a notification in Factorial’s Inbox. Click it to jump straight into the expense details.

 

2. From the Spending section

  1. In your sidebar, go to Spending → Expenses
  2. Use filters in two possible ways:
    • Filter manually: Select Status = Pending and Pending approvals = Mine to view only the expenses waiting for your action.

       
    • Quick access: In the top-right, under the subtabs navbar, you’ll see a box saying something like “X pending expenses”. Clicking this automatically applies the correct filters.

 

FAQ

  1. Can I approve expenses directly from the email?
    No, you’ll need to open the expense in Factorial using the provided link.
     
  2. Do I see all company expenses in Pending status?
    No, you only see expenses assigned to you as an approver.
     
  3. Can I access pending expenses from the mobile app?
    Yes, both email links and in-app notifications also open in the mobile app if installed.

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