If you are using Factorial in US English, note that the term Agreements is used in place of Contracts. The functionality remains the same.
Different flows for contracts conditions
There are two ways to create new agreement conditions:
- Update conditions: use this flow to create new conditions besides the role and salary.
- Promote: use this flow to update the role and/or salary of an employee.
There is not a dedicated flow to support reduction of hours. This is processed as a standard contract update (through update conditions button) and then by manually updating time policies.
Update conditions
- Go to the Contracts tab of your employee
- Click on (+) New conditions
-
A pop-up tab will appear with two options:
- Promote: update role and salary
- Update conditions: create new conditions besides role and salary
- Select Update conditions and click on Next
- Add the Effective date (the date from which the conditions apply) and choose if you want to Add this date as a new contract start date
- Click on Next
- Review the Role, level, and salary. You can also add additional compensation
- Click on next
- Review the working hours and days
- Click on next
- Only if required, review the legal agreement information
- Click on Update conditions
Once you have updated an employee’s contract start date in Factorial, the platform automatically recalculates certain dependent processes to align with the new date.
Promote
- Go to the Contracts tab of your employee
- Click on (+) New conditions
-
A pop-up tab will appear with two options:
- Promote: update role and salary
- Update conditions
- Select Promote
- Click on Next
- Add effective on date
- Click on Next
- Define the new Role, level, and salary
- If needed, add an Additional compensation
- Click on Promote
How does the History work?
The History allows you to see the history of your employees’ Agreements since the day they joined the company. You and your employees will be able to keep track of who made the changes/updates on the contracts.
To see the history:
- From the Contracts page, click on the clock icon to open the History
By clicking on each tab you will be able to see the changes or updates made, as also the creation date, and status of each Agreement. Also from the history, you will be able to see who made the changes.