The Expenses section manages employee-submitted expense reports, while the treasury section handles company-issued card transactions within Factorial’s integrated financial management. Understanding these differences ensures accurate tracking and reimbursement of costs.
Use Expenses to record and approve employee expenses paid out-of-pocket or via external company cards requiring manual justification.
Use Treasury to monitor and control payments made with company cards issued and managed directly by Factorial, with automatic synchronization and less manual processing.
Overview
Expenses Section
Employees upload proof of expense (receipt, invoice) for costs they incurred personally or with an external company card.
The company reviews the submission for approval.
Approved expenses are recorded for reimbursement or accounting.
Examples:
- An employee pays for a business lunch with a personal credit card and requests reimbursement.
- An employee buys office supplies with cash and submits the receipt.
- An employee uses a company card (not issued by Factorial Treasury) and uploads the ticket for justification.
Lear more about how to manage expenses.
Treasury Section
Employees use company cards issued and managed through Factorial (physical or virtual).
Transactions are automatically synced and recorded.
The money is directly deducted from the company’s account without employee reimbursement.
Examples:
- An employee pays for a business lunch with a Factorial virtual card.
- An employee uses a Factorial physical card for representation expenses.
Learn more about how to create cards and manage cards and transactions
Key and Fundamental Difference
- Expenses: Includes all costs that employees need to justify, whether they paid out of pocket (and will be reimbursed) or used a company card that requires manual justification.
- Treasury: Refers exclusively to expenses made with company cards managed directly by Factorial, where synchronization and control are more automatic, and employees do not advance any money.