Assigning the appropriate role to each team member helps manage access to candidate information, enhances collaboration, and ensures confidentiality throughout the hiring process. Use roles to define responsibilities clearly based on how each person contributes to the recruitment effort.

Where to find it

1. In your sidebar, go to Recruitment
2. Go to the Job Openings
3. Click on Create New Position or edit an existing one
4. In the Hiring Team section, add members and assign them one of the available roles: Owner, Recruiter/Hiring Manager, or Collaborator
5. Save your changes to apply the role settings

Role Types and Permissions

Owner

1. Overview: Full administrative control over the hiring process.
2. What they can see:
   • All hiring pipeline data and stages
   • Complete position details
3. What they can do:
   • Create and edit job openings
   • Manage candidates through all stages
   • Configure team and system settings
4. Limitations: None - owners have unrestricted access to all features and data.

Recruiter / Hiring Manager

1. Overview: Manages the recruitment process day-to-day.
2. What they can see:
   1. All stages of the hiring pipeline for positions they're assigned to
   2. Candidate profiles, documents, private notes, and salary details
3. What they can do:
   1. Edit job openings and team settings
   2. Advance or reject candidates
   3. Communicate with candidates (based on permissions)
   4. Add notes and schedule interviews
4. Limitations: Access limited to assigned positions only

Collaborator

1. Overview: Participates in specific parts of the hiring process.
2. What they can see:
   1. Only interviews and stages they're assigned to
   2. CVs and profiles of relevant candidates
3. What they can do:
   1. Review candidate materials
   2. Provide interview feedback
4. Limitations:
   1. No access to salary or private comments
   2. Cannot see unrelated candidates or stages

FAQs