In Factorial, recruitment permissions control who can create job openings, review applications, and manage the hiring process. Properly configuring these permissions ensures that your hiring workflow runs smoothly, while keeping candidate information secure and accessible only to authorised team members.
This article explains the different recruitment permissions available in Factorial and guides you on how to assign them effectively to your HR and recruitment teams.
Employees must be assigned to the corresponding permissions group for Recruitment permissions to apply.
How to set up your Recruitment permissions
- In your sidebar, go to Settings
- Click on Permissions
- Select the Recruitment section
- Enable or disable the permissions
- Click on Save changes
Recruitment permissions
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Create job opening requisitions
This permission allows the employees inside the specific group of permissions to request the creation of a job opening and start the approval process.
The user must have permission to Set up recruitment.
Learn more about requisitions here.
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Create new job openings
This permission allows the employees inside the specific group of permissions to create job openings.
The user must have permission to Set up recruitment.
Learn how to do it here.
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Manage job openings
This permission allows the employees inside the specific group of permissions to access and edit all job openings.
Enable this permission for Manage salary to work.
The user must have permission to Set up recruitment.
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Manage salary
This permission allows the employees inside the specific group of permissions to see and edit the Annual salary field in the Job details.
The user must have permission to Manage job openings and Set up recruitment.
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See applications non-sensitive information
This permission allows the employees inside the specific group of permissions to view non-sensitive information in applications.
When a candidate has applied to multiple job openings, the hiring managers will be able to see the non-sensitive information regarding the other applications (title of the job opening, current phase or reason of rejection, hiring managers and rating).
Learn more here.
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See evaluation form templates
This permission allows the employees inside the specific group of permissions to view all evaluation form templates available. Evaluation form templates are pre-configured forms used to assess employee performance, skills, or training outcomes.
This permission does not allow editing or creating new templates—it’s strictly for viewing.
Enable this permission for Set up Evaluation form templates to work.
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See candidates assessments
This permission allows the employees inside the specific group of permissions to send candidates DISC tests.
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Set up company message templates
This permission allows the employees inside the specific group of permissions to create message templates that can be used by the whole company.
Learn how to do it here.
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Set up Evaluation form templates
This permission allows the employees inside the specific group of permissions to see and create evaluation forms from settings.
The user must have permission to See evaluation form templates and Set up recruitment.
Learn how to do it here.
For rejection messages templates, check this article.
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Set up recruitment
This permission allows the employees inside the specific group of permissions to fully access Recruitment Settings.
Enable this permission for these to work:
- Create job opening requisitions
- Create new job openings
- Manage job openings
- Manage salary
- Set up Requisitions
- Set up sources
More information here.
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Set up Requisitions
This permission allows the employees inside the specific group of permissions to create approval groups for requisitions.
The user must have permission to Set up recruitment.
Learn how to do it here.
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Set up sources
This permission allows the employees inside the specific group of permissions to edit and create candidate sources in settings.
The user must have permission to Set up recruitment.