You can delete an expense in Factorial depending on how it was created and the permissions you have been granted by your company.

When can an expense be deleted?

There are two types of expenses in Factorial:

Manual Expenses

• Can be deleted if they are still in Draft status.
• Can only be deleted manually, either by the employee or by someone with extended permissions (explained below).

Card Expenses

• Cannot be deleted. These expenses are imported directly from the company card provider, so they cannot be removed.
  Instead, you can match them with receipts, edit their details, or mark them as Not claimable depending on your internal policies.

Required Permission: “Can delete rejected manual expenses”

To delete a manual expense that has been rejected, users need the permission shown below:

 

This permission defines who the user is allowed to delete expenses for:

• For themselves
• For direct and indirect reportees
• For people on teams they lead
• For people in their legal entity
• For the whole company

How to delete a draft manual expense

Anyone who created a manual expense in Draft can delete it.

1. Go to Expenses in your sidebar
2. Filter or locate the manual expense in Draft status
3. Open the expense
4. Click Delete

Why card expenses cannot be deleted

Card expenses come from the company’s card provider and represent real transactions. For this reason:

• They cannot be removed from Factorial
• They do not show a Delete option
• They remain visible for reconciliation and auditing purposes

If a card expense should not be claimed, your company may allow you to mark it as Not claimable instead.