Factorial’s new Multi-portal integration makes it easy to publish job offers across multiple platforms. This free feature is designed to streamline your hiring process.

Below, you will find a detailed guide on how it works.

What Do You Need to Do?

Only one step:

1. Go to your Recruitment settings page under integrations tab
2. Accept the updated Terms and Conditions to activate the new integration.

That’s it! 

Once accepted, all your jobs will be published on various job portals (depending on the country and job offer type), and you will manage all your listings and applications from a single location.

External profiles

After activating the new integration, you will have access to a few sets of other job boards integrations that require extra configuration from your side. We will call this other job board: external profiles.

This new Multi-portal feature works without accounts, with a few exceptions like LinkedIn for example, which requires holding an account.

From here, you can add and configure (if needed) those job boards that require you to do so, or check the status of all the available job boards for you, and also opt out of any that you don’t desire to publish your offers.

Important

These external profiles will vary depending on the job opening country.

• Indeed → Active by default.
• LinkedIn: You will need to add your company LinkedIn's ID. To retrieve this, you can go to you company’s profile on LinkedIn and click on your employees count below the company name.

It will take you to the list of the company’s employee, but the important thing is that within the url we can see something like currentCompany=%5B"1234567"%5D where 1234567 is your LinkedIn company ID.

Copy that and paste it within the LinkedIn external profile configuration. You can click on “Verify your LinkedIn ID” to double check that your profile its correctly found by LinkedIn with the given ID:

Ensure Your Jobs Reach External Boards

To ensure your job openings can be successfully published on external job boards, please review and comply with the following field requirements:

1. Title
   • The job title must be clean and free of invalid characters (e.g., no salary, location, or workplace type embedded in the title).
   • Avoid using special symbols or excessive formatting.
   • Example of valid title: Software Engineer
     Invalid: Software Engineer* - Madrid - €40K Hybrid
2. Description
   • The job description must be at least 100 characters long.
   • It should clearly outline the role, responsibilities, and expectations.
   • Short or empty descriptions will block external publication.
3. Workplace Type
   • This field must be properly set (On-site, Remote, or Hybrid).
   • It should not be included in the job title.
   • Additionally, the workplace location must exist and include:
     • Country / City
     • Zip/Postal code
     • (Optional: Address, depending on the portal)
4. Contract Type
   • This field is mandatory and must be selected (e.g., Full-time, Internship, Freelance).
   • Missing this value will prevent the job from being published externally.
5. Legal Entity
   • Every job must be assigned to a valid Legal Entity within your company settings.
   • The selected legal entity must also have a valid currency assigned.
   • Missing or incomplete legal entity data will block publication.
6. Company Page
   • Company page must be activated and configured in settings in order to be able to publish the offers.

Standard portals listing

Once the integration is active, a new tab called “Standard job portals” will appear on the job page. This tab shows the free and default job portals available for each job, depending on its location or country, as well as any configured external profiles. It also includes a counter displaying how many applicants were sourced from each portal.

Premium Job Postings – Marketplace & Approval Flow ( Coming soon)

Marketplace Overview

Once Multi-portal is enabled, you will find a new Marketplace section inside each job.
This page displays all available premium products for the country associated with the job.

There are two types of purchasable items:

Bundles

Bundles are a combination of two or more premium products from different job boards.

Each included product has:

• Its own duration in days
• A specific offer or visibility boost

You can hover the logo of each job board to see those details.

Premium Products

This section lists all individual premium job boards available for your job’s country.

From here, you can:

• Hover the job board logo to learn more about that job board
• Hover the info (“i”) icon to see details about the specific premium offer(s) available

Approval Flow Required

To purchase premium job postings, you must configure an approval workflow.

Navigate to:

1. Settings 
2. Recruitment
3. Integrations
4. Premium Portals purchase requests section

You will find a default group already created by Factorial:

“Default group for premium portal requests”

You can edit it based on your internal needs.

You must define:

• Approver(s): who will approve purchase requests
• Employees included in this workflow

(By default, Factorial includes everyone — but this can be adjusted)

You can keep the default configuration if it matches your needs.

Purchase Requests

Whenever a user buys a premium posting:

• A purchase request is automatically created
• It becomes visible under:
  • Recruitment > Purchase requests
• A notification is sent to the assigned approver(s)

From there, you can:

• Track the status
• See who needs to approve it
• Cancel the request if it has not been approved yet

If the user making the purchase is also an approver, the request will be auto-approved and move directly to billing and processing.

Users will also be notified when the request is approved or rejected.

Once approved:

The purchase is automatically processed → A single charge is applied to your billing method → An invoice is generated and available in your account.

 

 

Tracking Premium Postings After Purchase

After approval and billing:

• The purchased products appear in the Job under the tab:
  Premium postings
• Each product status starts as Processing
• When updated to Posted, the external link becomes available in the side panel

The side panel displays:

• Job board link (if applicable)
• Detailed purchase and product information

Processing time

Premium postings are not published instantly after order checkout/approved. Each job board applies its own review and verification process to ensure the job offer complies with their quality and policy standards.

Depending on the job board, this review can take from as little as 1 hour up to a few days.

Processing time estimates

During checkout, you’ll see the maximum estimated processing time for each product:

• Whether you’re purchasing a bundle or a single product.
• Each job board displays its own maximum processing time.

These times are informative estimates, not guarantees.

In most cases, premium postings are processed within a few hours, but we show the maximum expected time to keep expectations clear and transparent.

Pricing & Billing Notes

• Marketplace prices do not include taxes
• Applicable taxes depend on the country where the product is being purchased

Current supported free Job boards

Will vary depending on company country, job location and workplace type