Absence Type for Company Closure

Some companies need to schedule absences for specific periods when the entire company shuts down—for example, during August. In this article, you'll learn how to create a custom absence type for company closures and apply it to all employees.

This feature is useful when your company enforces a mandatory break period, such as a summer closure. Instead of manually assigning vacation days, you can create a specific absence type that reflects this company-wide policy.

Create a new absence type

1. In your sidebar, Go to Settings → Time → Time off
2. Scroll down until you find Absences types
3. Click “New absence type”
   1. Name the absence type, for example, “Company Closure”
   2. Set the details
4. Save the new absence type

Include the absence type in a time off policy

1.  In the sidebar, go to Settings → Time → Time off
2. Click on the time off policy where you want to include the new absence type
3. Click on the date of the existing time off counter, or click "Create new" if needed (see related article on configuring time off counters)
4. In the section to add absences, search for and select the new "Company Closure" absence type
5. Click Save

Assign the absence to all employees

1. In your sidebar, go to Calendar
2. Click on Add time off on the right side
3. Select the time off policy and the newly created "Company Closure" type
4. Select all affected employees
5. Choose the date range
6. Confirm and save

FAQ

1. Can I apply the absence to all employees at once?
   Yes, when adding the absence from the calendar, you can select multiple employees or teams.
    
2. Can we limit this absence to a specific department? 
   Yes, during the assignment step, you can select specific filters for individuals or teams.