Factorial's Time Planning Tools enable organisations to assign and manage the time tracking method for each employee. This setup determines how employees record their working hours, ensuring compliance with labor regulations and accurate payroll processing.
In an example, an employee with a standard 8-hour workday can be assigned a fixed work schedule as their time planning tool. This assignment dictates that their time tracking will be based on the predefined schedule.
What are the Time planning tools that Factorial offers?
Shift management
This tool allows you to create and manage shifts for employees, ensuring that all necessary shifts are covered. It also provides a clear overview of who works when, which helps prevent organisational conflicts. For example, you can plan your company's rotating shifts for a given time.
Work schedules
With working hours, you can create and assign working hours according to your company's needs. You can choose between fixed and flexible working hours. For example, you can create working hours from Monday to Friday from 9:00 to 18:00, flexible working hours from Monday to Friday with 8 working hours or adapt them according to the needs of your company.
Contract hours
In Contract hours, you can set the days and the weekly amount of hours that the employee is expected to work. In other words, only the hours established by contract will be taken into account.
In the time tracking section, the total number of contract hours for that specific month will be reflected.
Where to find the Time planning tools
- On your sidebar, go to Organisation
- Open an Employee profile
- Head to the Time planning tab
Each employee also has the option to view their Time planning versions in the 'Me' section.
How to configure the Time planning tool
By default every user will have a time planning set up based on the Contract hours.
From the employee's profile
In the Time planning tool page, you can easily visualise the various time planning assignments your employees have received over time. Additionally, you have the flexibility to specify effective dates, make edits, and assign a different planning tool as needed.
- In your sidebar, go to Organisation
- Select an employee's profile
- Go to the Time planning tab
- Select a planning tool
In bulk
- In your sidebar, go to Organisation
- Select multiple employees by checking their boxes
- On the bar down below, select Edit employee(s)
- In the Bulk editor, locate the tab Planning tool
- Select a planning tool
- Check for any possible errors
- Click on Save and confirm the action
How to create a new planning version
- Click on +
- Select the Planning tool
- Click on Submit
- Click on Create new version
How to change version date or delete a planning version
- Hover the mouse over the version in question
- Click on (…)
- Select the option
