Companies offer different types of time off to their employees, such as paid and unpaid time off. Depending on the company, these absences can be regulated by law or custom rules set by the company itself.
With Factorial, you can set your own rules for absences by creating time off policies and configuring allowances and cycles. As a result, you can have a time off setting that is completely tailored to your company's needs.
Main steps for configuring time off in Factorial
Let's dive deeper into the process of configuring time off for your company, including the key steps and important considerations for ensuring that the process runs smoothly.
1. Absences types
By default, users can request three types of absences: holidays, sick leave, and maternity/paternity leave. But, if these types of absences do not meet a company's specific needs, Factorial allows users to create additional absence types, tailor-made to fit their unique requirements.
So the first step is to create customized absence types to streamline the time off requests.
Discover how to manage absences types by reading this article: How to create absence types
2. Time off policies
The second step is to create a time off policy to configuring and managing absences in your company.
A time off policy is a set of rules and guidelines that outlines how employees can take time off from work, including vacation time, sick leave, and other types of absences. It typically includes information on how much time off employees are entitled to, how to request time off, and any restrictions or requirements for taking time off.
Discover how to manage time off policies by reading this article on How to create and assign time off policies
3. Time off allowances
The third step is to define time off allowances for each created time off policy.
Time off allowances are settings and counters used to limit the number of days or hours that an employee can be absent from work.
In Factorial, there are different types of time off allowances that cater to the specific needs of companies. These allowances are designed to help companies manage their time off policies efficiently. Read this article About time off allowances to discover all the possibilities that Factorial offers.
- Cycles
Within the time off allowances, you will find cycles.
A cycle refers to a defined period during which employee absences are tracked. This period is used to determine the amount of time off an employee is entitled to.
For example, a company might use a one-year cycle, during which an employee earns a certain number of vacation days. At the start of the next cycle, the employee's balance resets, and they begin accruing time off again.
In Factorial you can define the length of the cycles, the number of days off and how many days can be carried over to the next cycle within the time off allowance.
- Tenure periods
Lastly, you can add tenure periods to your time off allowances.
A tenure period is a specific amount of time an employee must work before becoming eligible for extra time off time. This period is determined by the employer and is often based on how long it takes for an employee to become fully integrated into their role and the company.
In Factorial, you can set different tenure periods for each time off allowance. Additionally, you can have as many tenure periods as you need within a time off allowance. To find out more about this topic, read the article About tenure periods.
4. Approval groups
The time off approval system allows you to create a customizable flow for approving time off requests submitted by your employees. With this system, you'll be able to set up an approval process that ensures that all requests are reviewed and approved in a timely manner.
Discover how to manage time off approval groups in Factorial here.
5. Blocked periods
Blocked periods are a range of dates defined by the company during which employees cannot submit time off requests.
Blocked periods for better planning
Do you have periods where you need extra support from your team? In Factorial you can set blocked periods in advance where your team cannot request time off.
How to set up blocked periods