How are the estimated hours calculated in Factorial?

In the Time Tracking feature, you will see the timesheets of your employees as they have been clocked in during the month. In this checklist, you will find three parameters; the estimated hours, the worked hours and the distribution of hours.

Estimated hours are based on each employee's contract work schedule. Factorial considers that the employee works the same workload every day. This value is defined by the number of hours worked per week and the days of the week the employee works.

Let's look at this example. 

In that case, Factorial estimates that each day the employee works 8 hours.

Estimated Hours 1

Therefore, the calculation of estimated hours that appears in Time Tracking will be the correct one in case that Hellen has a regular distribution of hours during the 5 working days marked in her contract.  

Estimated Hours 2

Caption 📖: 8 hours per day in 20 working days a month: 160 estimated hours.


However, if the employee works different hours depending on the day, for example, 8 hours and 30 minutes from Monday to Thursday and 6 hours on Fridays, the calculation of expected hours may not be accurate.

If the employee asks for a vacation on a Friday, factorial will take out 8 hours of the estimated hours but in reality, there are only 6 hours, so there will be a difference of 2 hours in the calculation of expected hours.

Estimated Hours 3-1

Caption 📖: 8 hours per day in 19 working days a month: 152 estimated hours.

 

If you have any questions that are not answered in this article, do not hesitate to send us your questions to support@factorial.co. We will contact you as soon as we can!