About the hiring pipeline

Arrange your company's hiring process according to what works best for you. By organizing the pipeline, you can see how well your job openings are doing and ensure that job seekers have a consistent experience.

❗️You can customize the pipelines in your settings and adjust them for each job you're hiring for.



Set up your company’s hiring pipeline

  1. On your sidebar, go to Settings
  2. Scroll down until People
  3. Select Recruitment
  4. Click on Processes tab

A window will appear with the hiring pipeline information, and the multiple types of stages available.

Types of stages

  • Screening: The initial stage of the hiring process in which the employer reviews resumes and applications to determine which candidates meet the basic qualifications for the position.
  • Interview: Once the recruiter has identified a group of qualified candidates, they will typically conduct interviews to learn more about each candidate's qualifications, experience, and fit for the position and the company culture.
  • Assessment: In some positions, the recruiter may also ask candidates to complete assessments or roleplays that measure their skills, knowledge, or aptitude for the position.
  • Offer: Once the recruiter has identified the best candidate for the position, they will extend a job offer. This offer will typically include details such as salary, benefits, and start date, and may also include contingencies such as a background check or drug screening.

Also, there are two fixed stages:

  • New: where incoming applications will arrive
  • Hired: the stage you can move candidates to once they are ready to be converted and onboarded to Factorial.

How to manage the hiring pipeline

  1. Go to Hiring pipeline, click on the red button: Edit pipeline
  2. From here you will be able to:
    1. Change stages order
    2. Delete stages

💡 This pipeline will be shared with all job openings. We recommend you not to edit this pipeline frequently as it may un-structure some of your processes.


💡 Each stage can have multiple phases, you can add, customize, or delete each at a job level each phase



Examples of how to set up the pipelines

Customizing pipelines for a job opening

Once you create a new job opening, you can find the hiring pipeline under the Hiring process tab.

  1. Go to Recruitment
  2. Click on Jobs
  3. Select the Job opening in which you want to edit, add phase, or delete
  4. Go to Hiring process
  5. Click on Customize pipeline
  6. A modal will appear for you to edit or delete

💡 Stages can’t be edited


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