What is Coffre-fort Numérique?
French law requires that some documents, depending on their nature, be kept in a certified digital safe for periods of up to 50 years.
What is eDocGroup?
A French company specialized in coffre-fort numérique solutions, and its integration with other services like Factorial. They offer a French Legal Certified Digital Safe called DeskRH to store documents.
How to activate coffre-fort numérique?
You must install the Payroll Management app
Once the application is installed, a Coffre-fort numérique option will be displayed within the settings
To be able to save payslips, DeskRH needs to know where to save them. Just after the activation and every morning, Factorial will check the French Legal Entities of your Company and Employees to find updates.
The Coffres are Created Automatically in DeskHR Based in:
- Legal entity SIRET number
- Employees personal email
You will receive an email from DeskRH once the coffres are created to set up your credentials and be able to access your payslips from your coffre.
🚨 If a SIRET or personal email was used before in DeskRH, DeskRH will send an email to the coffre owner to grant write access to Factorial so that Factorial can be allowed to send these payslips.
Every morning Factorial will look for new documents in the Payslips folder of all your employees attached to French Legal Entities with a valid SIRET number and send them to DeskRH.
👀 If there are any errors, Factorial will automatically send again an email the next day.
After installation and every morning, if there was an update during the previous 24 hours, Factorial will send an email to all company administrators to notify them of the status.
❗️ If you remove any of your French Legal Entities or the SIRET is changed, the coffre will be detached from Factorial and, if a new one is set up, a new coffre will be created with the updated information.
How to deactivate Coffre-Fort Numérique?
🚨 The deactivation of the coffre-fort numérique feature needs to be done manually by our Customer Support Team.
Keep in mind that as it is required, you will be able to access the payslips from DeskRH even after the deactivation or when leaving Factorial HR.
If you want to keep syncing your documents to the coffre-fort solution by DeskRH without Factorial HR, you would need to contact eDoc Group.