From the Time Tracking section, admins and managers will be able to: filter the employees' time tracking data by daily, weekly, semimonthly, and monthly periods.
1. Select a Time Tracking Approval Period
View the selected period start and end date by pressing the arrows that appear next to the month: < December 2021 >
2. Review the Pending Timesheets
💡To view the detail of the clock in section of each employee, click on the → located on the right side of each row.
- Press the Pending tab
- Filter according to your preferences
- Add a ✔ to select your employees in bulk or select one by one
- Finally, press in Approve x timesheets.
You can view the hour distribution by positioning the cursor on the purple and yellow color bars.
Light Blue: The extra hours worked that day.
Dark Blue: the exact hours worked that day.
Yellow: Less hours worked that day.
3. What if I have approved a timesheet by mistake
📢 Time sheets from a closed period that have been approved cannot be edited by the employee, but can be unapproved by the manager or the admin.
- Head to the Approved Tab
- Select the employees to whom you wish to unnapprove their timesheets.
- Finally, press in Unapprove x timesheets
4. Notifications
📧 Email Notifications
Admins and managers will receive:
- An email at the beginning of the month if there are timesheets pending approval from previous months.
Employees will receive:
- An email by the end of the month if there are timesheets to be completed for that month.
- An email when their timesheets have been approved.
👨💻 Dashboard Pending Tasks
Employees will receive:
- An alert every time there are shifts pending to be completed.
👩🏫 When exporting the Time Tracking Report you will be able to select a specific period.