Multi-account VS Legal Entities

Learn through this article what it means to manage multi-accounts and legal entities within the platform.

🔴 Please note that Workplaces and Legal Entities are not the same. 


 Let's define the Multi-account concept through an example:

Lucie, a freelancer recruiter, has chosen Factorial HR as her platform to facilitate her day-to-day administrative procedures. Because Lucie works with several companies that have no relationship between them, she has chosen to apply the Multi-account option. This is how Lucie, from a single user, manages all her different company accounts.

FAQ - Multi-account 

How can I activate a Multi-account?
You must contact Support, and they will manage the activation of your Multi-account.

How do I access from one account to another?
On top of everything, right where your account's name appears, click on the small arrow and select other accounts you want to access. 
📝 Remember that you can find your workers  in the Employee section of the company account to which they belong. So to visualize them, you need first to access the account in which they were created. 

Schermata 2022-07-29 alle 10.10.23

When it comes to Multi Accounts, the usage procedure and experience remains identical to that of a single account. However, a multi account will give you the option to access to or more company accounts.

Legal Entities 

Let's define the concept of Legal Entities through an example:

Rafa, the restaurant chain founder of Calatrini, needs a Factorial account that allows him to manage the various restaurants he runs throughout Europe. For this, he has chosen to create an account adding the different Legal Entities of his restaurants. This is how Rafa has managed to ensure that its different workers can perform the Clock-In without a problem—always being legally prepared for future inspections.

FAQ - Legal Entities 

How can I add a Legal Entity?
In the Company-Details section, you will have the option to add Legal Entities. You have to click the sign (+) - 📍located in the upper right corner.


multi account

 How do I access my Legal Entities?
Once the entities have been created, you can view them from the Company-Details section 👇

Captura de pantalla 2022-03-04 a las 15.30.50

Do Legal Entities imply a cost?
An answer as short and straightforward as NO.
💳 To generate billing for your account, you must select a Legal Entity as the main one.

Do we allow to have a currency per legal entity?
Yes, we allow to choose currency per legal entity. Within Factorial, in the sections related to supplements and salary, you will see the currency symbol pertaining to each user. The currency of an employee will be the currency of her/his legal entity. 

How do I manage employees from different Legal Entities? 
There is also no new science in an account with Legal Entities. It will be the same as managing a single account. You will notice that you can locate all your workers within the Employees section.

💡 Regarding the Reports of Time-Tracking and Time-Off: 
You will have at your disposal the option of Groups, this is how you can download different reports based on the information of your different groups.

⚠️If you need to remove an employee or move them from one Legal Entity to another, contact Support.