All About Time Off by Hours

Follow these steps to create allowances and adjustments. Check also the frequently asked questions about Absences by Hours.

When Requesting Time-Off, your Employees and You will have to Select a Type of Absence. Probably you will Need to Create SpecificTypes of Absences for Hours, such as: Personal Issues.  If you don't know how to do it yet, Read this article -> How can I Create Absence Types? 

Follow these Steps to Create an Allowance by Hours 

  1. Go to the Time Off Policy where you will add the Allowance By Hours
  2. Press on Add Time-Off Allowance and complete the information requestedscreenshot-app.demo.factorialhr.com-2022.01.24-10_11_14
  3. Fill in the fields with the counter information: Basic information, Allowance settings and Carryover settings. 

ezgif.com-gif-maker-96You will be able to set the hours of your Counter in: Hours with decimals. 

  • Hours with decimals 

💡You are given the option to use decimals (e.g. 2.5 the equivalent of 2 hours and 30 minutes) when creating or requesting free hours assignments. Another interesting example, if an employee has a doctor's appointment, he can request 0.5 hours of his working hours.

  • 15-minute time blocks 
  • 30-minute time blocks 

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Now that the Allowance has been Created, Learn How To Add Time Off by Hours:

  • Head to the Time Off Section 
  • Click on +Add Time off 
  • Select the allowance based in hours 
  • Fill in the custom fields 
  • Allocate the number of hours 

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Time Off Settings

💡 Add or subtract hours in your employees' absences. 

  • Select a Time off Allowance
  • Select the Year 
  • Enter the Hours
  • Choose to Add or Subtract Hours 
  • Provide a brief Description
  • Click on Add Adjustment 

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FAQ´s - Time Off By Hours 

Will I Receive Notifications as Administrator, Time off Supervisor or Manager?

The time off supervisor will always receive the request notification and the notification whenever the employee adds a type of absence that is auto approved. Time off supervisor notifications can't be turned off.

The manager, administrator, and if there's one, the team leader, will only receive the approval/rejection notifications as well as the notification for auto-approved types of absence. These notifications can be turned off. 

Will I be Able to View Absences by Hours in my Calendar?

Yes, you will be able to see all absences requested in Calendar>Team View 
👉 Position the cursor in the absence box to see the time and day.

Capture d’écran 2022-01-24 à 10.31.36Will I be Able to View Absences by Hours in Shift Management?

Yes, remember to position the cursor in the absence box to see the time and day.

Capture d’écran 2022-01-24 à 10.34.36Can I Import Hourly Absences in Bulk?

Yes, just like in absences by days. Follow these same steps and remember to enter whole numbers
--> How to Import Time Off Allowances?